Purchasing your office medical supplies requires a few different steps to ensure you have all the needed supplies and you are not purchasing too much or too little of any one item. Understanding your inventory control measures helps with this process it is also helpful if you make a current inventory list, know your purchase order limits, list supplies needed and then place the order only when all those items are complete. Preventative medical services, which are done in doctors’ offices often, have fluctuating times of the year and supplies should be stocked up to correspond with those times.

Taking Inventory

This is an essential part to placing any order for supplies in a medical office. You have to know what items you currently have in your building and which items you have an overflow of already. If you do not take inventory before making a new order, it is possible you will not have all the supplies that are necessary for your business to operate correctly. Taking inventory before making a purchase list will help eliminate extra work and extra inventory that will save your business money.

Purchase Order Limits

Making a list of everything you need, will not be helpful if your purchase order limit for medical supplies is only going to cover a few items. Before making your final list of needs, check to see what the limits of your purchase orders are and if your specific department has any rules about the number of items or total cost for items on a purchase order. Every office and medical location will have different rules about what is allowed and what is not allowed for purchase orders. Only when you follow these rules will you be able to make the necessary purchase orders for your medical supplies.

List of Needs

After you have taken inventory and verified the purchase order limits, then you should make a list of the items that are most in need for your area. These items might include surgical tools, carts, goggles and other supplies. Organize your list from most needed items to least needed items to ensure you have all necessary items before purchasing items that might only be wants for the office at this time. Keep track of any items from your list that were not able to be ordered but that you would like to order with the next purchase order.